The purpose of this section is to describe the information about the recruitment that you need to enter in AP Recruit. This information is used to set up the search, collect data for reporting purposes, and determine national availability data by gender and race/ethnicity for the recruitment area.

Recruitment name

Use the following format:

“Job Title – Area of specialization if applicable – Department/school/college.”
For example:

  • Lecturer Pool – Composition – College Writing Programs
  • Lecturer – Nuclear Engineering – College of Engineering
  • Academic Coordinator II – Executive Director – Henry Wheeler Center for Emerging and Neglected Diseases
  • Postdoctoral Scholar – Semiconductor Nanocrystals – Chemical and Biomolecular Engineering
  • Assistant Project Scientist – Center for Effective Global Action

It is necessary to follow this format for consistency because the title appears on the Recruit website, which is then “scraped” automatically for posting to other online locations.

Description

LEAVE THIS FIELD BLANK.

OFEW will place the advertisement here (removing information about application requirements that will otherwise be redundant in AP Recruit). AP Recruit will display the advertisement as listed in the Description field on the AP Recruit apply page.

Approved search area

Leave this field blank for non-senate recruitments.

Department

If the position needs to be cross-listed in more than one department please contact OFEW.

Academic year

The year in which the search is being conducted.

Salary control number

DO NOT USE THIS FIELD FOR NON-SENATE RECRUITMENTS (this is the FTE authorization number given by the EVCP office for senate faculty searches)

Application submission dates

For all recruitments, applications are considered “complete” in AP Recruit when all required materials are uploaded and letters of reference have been requested through the system (if required), even if the reference letters have not arrived. It is not necessary to allow a longer window of time specifically for letters of reference (however, if the advertisement states that letters are required, a candidate will need to provide them, ideally before selection to the shortlist. A candidate cannot be put forward as the Proposed Candidate without the required letters).

All non-senate recruitments use the Initial Review Date/Open Until Filled (“IRD”) search option.

The “open date” is the date on which the search goes live. The “initial review date” marks the closing of the first pool of applicants. The search committee reviewers can see every application completed before this date. “Additional review dates” can be assigned if the initial applicant pool does not yield a candidate. If the committee does not wish to advertise the next review date to applicants it can be made “private.” The “final date” is the last date for individuals to apply for the position.

Key features of IRD recruitments:

  • The open date and all review dates cannot be changed once they have passed.
  • Applications that are complete and submitted before a review date cannot be modified by the applicant once that review date has passed. Additionally, if the analyst exchanges a document on behalf of an applicant (such as an updated CV), the applicant will be bumped out of the review period in which the application was completed, and considered “complete” on the day the new documents are uploaded. 
  • Search committee reviewers can only view applications that were completed before a specified review date (the search committee chair sees all applications, but should not review those completed after a review date).
  • Applicants can apply before the final date, even if there is no upcoming public review date. In this case, they will be informed with a message when they apply that their application will not be considered if the position has already been filled.

Search breadth

Identify if the search is in an open/general area or specific (e.g., History lecturer versus lecturer of Native American History).

Initial search allocation

Indicate if the search is newly allocated or relisted following a failed search in the past.

Title codes that are applicable for the position

Select the type of position, for example, lecturer, specialist, academic coordinator. You can find all title codes online in the AP Recruit Help area, or alternatively, begin typing the name of the job position and select from the list. Important: Select all applicable title codes! Once the search is launched the title codes cannot be changed and new ones cannot be added. Proposed candidates can only be hired into a title code approved as part of the search plan. 

Salary range and rank/step 

Enter the salary range that will appear in the advertisement, and the possible ranks and steps (if applicable) for the position. Be sure that the salary range matches the proposed position title codes, and ranks and steps.

Specialties

Up to five specialties may be selected to most closely represent the search area. These areas are used to determine the national availability pool for the recruitment (more information is available in the Diversity Benchmarks and Goals section).

Recruitment contact information

Specify the HR analyst who will serve as the contact person for applicant and referee questions. A department email address can be used for this purpose if desired.

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