Rubrics are an effective mechanism to support the equitable evaluation of candidates for faculty positions. The sample rubric, below, is a template for search committees to use in this process. It is a guide, and should be adapted to specific searches as appropriate given departmental and disciplinary expertise.
For searches seeking to create a rubric that assesses the full application dossier (with contributions to DEIB integrated), please refer to this OFEW webpage.
Considerations for Creating a Rubric
Selection criteria
Rubrics used in faculty searches should clearly define specific criteria for rating applicants. The rubric for each search should be tailored to match the specific selection criteria for the search as well as the description of the position in the job advertisement. Consistency and transparency help ensure shared understanding by committee members and other reviewers. Please refer to the search guide for more guidance on developing selection criteria.
Scoring system
Search committees have found it useful to assign numerical scores to each section of their rubric. This is helpful in identifying and analyzing specific areas of agreement or disagreement as the committee discusses each candidate. The sample template below suggest assigning an equal points value to each section (with a score from 1 to 5 for each). Some committees may, however, decide that one section or another should be weighted more heavily. Or, committees may decide that a different scoring system for each section more accurately reflects their departmental or disciplinary needs. What is most important is being intentional and explicit about the use and weighting of the system, having agreement about the evidence reviewers will use to assign the scores, and ensuring a shared understanding of what overall constitutes a particular score for a given category.
Calibration exercise
Calibration exercises assist search committees in using rubrics equitably, consistently, and reliably across all applicants. To best make use of a rubric, we strongly suggest conducting a calibration exercise in advance of reviewing the entire candidate pool. Search committees in the past have found the following calibration exercise useful:
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Create a rubric for use in the particular search, including selection criteria, scores, and definitions.
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Discuss ahead of time the kinds of evidence that could motivate low, medium, or high scores.
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Select a random sample of 5 - 7 statements (or dossiers) from the applicant pool, redacted for candidate name.
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Apply the rubric to the statements (or dossiers), with each committee member scoring the statements separately.
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Analyze the scores assigned to each statement (or dossier) across all categories and by all committee members.
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Discuss interpretations and discrepancies between reviewer scores.
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Recalibrate the scoring/assessment system as needed.
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Apply the agreed upon rubric to the entire applicant pool.