The key to an efficient and effective academic recruitment process is to plan ahead for hiring needs and be prepared to actively complete each phase in a timely manner. OFEW reviews items within these published timelines, and in the order they reach our queue. If revisions are needed, OFEW will remove the Dean's office approval and the timeline restarts. Once we receive the revised plan, it is treated as a new submission, based on the date the revisions are received.
Search Plan creation and approval:
Allow two to three weeks at a minimum to create the Plan (including the advertisement) and receive internal approvals. Once the Plan is routed to OFEW expect at least one week for review and approval. Please note that missing requirements or mistakes will significantly extend the process.
Non-senate searches: Allow a minimum of 15 calendar days for advertising and active outreach (a longer period will be required if an insufficient applicant pool is received).
Senate searches: Allow a minimum of 30 calendar days for advertising and active outreach.
Applicant evaluation and selection of a proposed candidate:
The length of time for these activities is highly variable, typically lasting from two weeks to three months, depending on the type of search (senate, non-senate), the number of applicants, and the urgency for filling the position.
Senate searches require the submission and approval of the Applicant Pool (immediately after the application final date) as well as the Shortlist of candidates proposed for interviews/campus visits (prior to making invitations).
Search Report creation and approval:
Many of the required elements of the Search Report can be completed by the department analyst or HR partner during the applicant evaluation phase, saving extensive time when a candidate is proposed. Assuming most of the work is done ahead of time, allow a minimum of one week to complete the Report and receive internal approvals.
Once the Report is routed to OFEW expect at least one week for review and approval. Please note that missing items or mistakes will significantly extend the process.