Centrally Provided Funding for Recall Costs
Revised July 2018
When faculty retire, many wish to be active in contributing to the Campus. Many such activities are uncompensated. The purpose of centrally provided funding for recall costs is to provide a limited amount of support to faculty who wish to teach or provide service in the first 1–2 years after retirement as spelled out in a Pathway to Retirement Agreement. The information below is provided for deans and chairs to assist them as they consider appropriate recall commitments for faculty members who anticipate retirement.
Deans and chairs may, of course, provide additional funding for recall compensation from their own resources.
A. Faculty recall: general policies.
1. All compensation for recalled emeriti is compensation for work performed. Thus it is essential that the nature of the work be specified, that an appropriate percentage of full-time effort be specified, and that the value of the work to Berkeley be clear.
2. Total recall compensation across all categories of work and from all funding sources can be no more than 43% per month of the faculty member’s annualized academic-year salary at the time of separation, per section 205 of the Academic Personnel Manual. This is 43% of [12/9 x monthly salary]. Making these calculations using a monthly basis is required by APM 205; the underlying reason is that averaging across longer periods of time creates significant risk to federal research funding.
Example: A faculty member with a nine-month salary of $150,000 at the time of separation could receive a maximum of $7,166.67 in any given month for work performed in research, teaching, and service. That is the result of starting with the monthly salary ($150,000/12 = $12,500), multiplying by 12/9 ($12,500 x 12/9 = $16,666.67), and taking 43% of the result ($16,666.67 x .43 = $7,166.67).
3. Responsibility for ensuring that recall provisions conform to these policies rests with the faculty member and his or her home unit.
4. The benefits rate for recall compensation is 0%.
B. Faculty recall: campus funding.
1. Central campus funding for recall will be provided only when terms are spelled out in a Pathway to Retirement agreement. The reason for this restriction is that it would be important for a central administrator (here, the Vice Provost for the Faculty) to review and approve commitments of central campus funds.
2. Campus funding for recall compensation will be provided for no more than twelve months; those twelve months need not be successive but must occur within the two years immediately following retirement.
3. Recall for teaching. Campus funding of up to $4,000 per unit will be provided for each course taught on recall provided that the course meets the following conditions:
(a) it meets at least once per week at a scheduled day and time with a fixed number of units;
(b) its enrollments meet the campus minimum levels (12 students for undergraduate lower-division courses, eight students for upper-division courses, and four students for graduate courses).
Campus funding for courses co-taught with another instructor will be provided on a pro rata basis corresponding to the share of the course taught by the recalled faculty member.
Divisional requests for campus funding must be accompanied by supporting documentation identifying the course(s) taught, semester, instructor(s) and demonstrating compliance with provisions 6, 7(a) and 7(b) listed above. This documentation should be provided from campus-based systems, such as the Berkeley Academic Guide (course catalog) and Cal Answers enrollment management dashboards. Requests for reimbursement (with appropriate documentation) should be forwarded to APPolicy@berkeley.edu.
Campus funding provided under this program will be independent from TAS provisions.
For purposes of calculating the extent to which this provision contributes compensation toward the monthly recall cap, be aware that compensation for teaching a one-semester course is paid out in five equal monthly installments.
Example: If a retired faculty member teaches one four-unit, one-semester course meeting the requirements above, the unit would receive campus funding totaling $16,000 toward the costs of recall compensation provided to the faculty member. If the unit were making no additional contribution to the faculty member’s compensation for the teaching recall, then the faculty member would receive $3,200 per month in each of five months for teaching.
8. Recall for research. The central campus will not provide funds for research recalls, but other suitable fund-sources may be drawn upon (e.g. external grants).
9. Recall for service. The nature of the service should be clearly defined, its value should be explained, and the time-commitment involved should be specified. Campus contributions for service recall are capped at $2,000 per month for a maximum of 12 months as in (2) above.