Central Funding for Recall Pilot Program

Centrally Provided Funding for Recall Costs Pilot Program 

Revised April 2017

The information below is provided for deans and chairs to assist them as they consider appropriate recall commitments for faculty members who anticipate retirement.

The levels of campus contributions described in (B) constitute a pilot program; the program will begin with eligible separations that are effective July 1, 2015, and it will end with eligible separations effective July 1, 2018. Before the pilot program expires, the Campus Budget Office will advise the Provost about the terms on which such a program should be renewed.

Deans and chairs may, of course, provide additional funding for recall compensation from their own resources.

A. Faculty recall: general policies.

1. All compensation for recalled emeriti is compensation for work performed. Thus it is essential that the nature of the work be specified, that an appropriate percentage of full-time effort be specified, and that the value of the work to Berkeley be clear.

2. Total recall compensation across all categories of work and from all funding sources can be no more than 43% per month of the faculty member’s annualized academic-year salary at the time of separation, per section 205 of the Academic Personnel Manual. This is 43% of [12/9 x monthly salary]. Making these calculations using a monthly basis is required by APM 205; the underlying reason is that averaging across longer periods of time creates significant risk to federal research funding.

Example: A faculty member with a nine-month salary of $150,000 at the time of separation could receive a maximum of $7,166.67 in any given month for work performed in research, teaching, and service. That is the result of starting with the monthly salary ($150,000/12 = $12,500), multiplying by 12/9 ($12,500 x 12/9 = $16,666.67), and taking 43% of the result ($16,666.67 x .43 = $7,166.67).

3. Responsibility for ensuring that recall provisions conform to these policies rests with the faculty member and his or her home unit. 
4. The benefits rate for recall compensation is 0%.

B. Faculty recall: campus funding.

5. Central campus funding for recall will be provided only when terms are spelled out in a Pathway to Retirement agreement. The reason for this restriction is that it would be important for a central administrator (here, the Vice Provost for the Faculty) to review and approve commitments of central campus funds. In addition, the Campus Budget Office would need to be able to track commitments.


6. Campus funding for recall compensation will be provided for no more than twelve months; those twelve months need not be successive but must occur within the two years immediately following retirement.

7. Recall for teaching. Campus funding of up to $3,000 per unit will be provided for each course taught on recall provided that the course meets the following conditions:

(a)   it meets at least once per week at a scheduled day and time with a fixed number of units;

(b)    its enrollments meet the campus minimum levels (12 students for undergraduate lower-division courses, eight students for upper-division courses, and four students for graduate courses). 

Courses co-taught with another instructor will be funded at half this rate.

Campus funding provided under this program will be independent from TAS provisions.

For purposes of calculating the extent to which this provision contributes compensation toward the monthly recall cap, be aware that compensation for teaching a one-semester course is paid out in five equal monthly installments.

 Example: If a retired faculty member teaches one four-unit, one-semester course meeting the requirements above, the unit would receive campus funding totaling $12,000 toward the costs of recall compensation provided to the faculty member. If the unit were making no additional contribution to the faculty member’s compensation for the teaching recall, then the faculty member would receive $2,400 per month in each of five months for teaching.

8. Recall for research. The central campus will not provide funds for research recalls, but other suitable fund-sources may be drawn upon. Such sources might include external grants; they may also include accumulated payout from an endowed chair, when such expenditures would be permitted in accordance with endowed-chair policy. BEAR funds for research will be swept, but a faculty member can request replacement of remaining funds up to $6,000 as long as there is a plan for the use of these funds specified in the Pathway agreement.

9. Recall for service. The nature of the service should be clearly defined, its value should be explained, and the time-commitment involved should be specified. Campus contributions for service recall are capped at $2,000 per month for a maximum of 12 months as in (4) above.