Verify that all of the following items are complete before submitting for central campus review. For detailed information on academic recruitment policies, refer to the Senate Search Guide
1.The search report name includes the name(s) of the proposed candidate(s), the approved salary control number(s), and any alternates in the correct format:
- First name, last name of the proposed candidate(s), followed by first name, last name of the alternate(s) in parentheses
- Multiple candidates are separated by commas
- The salary control number is listed for each proposed candidate
- Example: "Mickey Mouse 1357, Snow White 2468 (Donald Duck, Peter Pan)”
2. The proposed candidates appear in the search report PDF.
Applicant statuses
3. All applicants have the appropriate status:
- Selected applicants are marked Proposed candidate
- Applicants who would become the proposed candidate if needed are marked Alternate for position (note: this status should be used only for candidates that have been discussed by the department, and a departmental vote has been taken to propose them for hire if the first proposed candidate declines/withdraws)
- Interviewed applicants are marked Interviewed (including those that will be held in reserve for additional discussion to potentially become alternates if needed)
- No applicants have statuses of Offered, Accepted offer, or Hired prior to an approved search report
4. The proposed offer information (including anticipated start date) is entered for all proposed candidates. Do not include proposed salary.
Applicant disposition reasons
Deselected Applicants
5. Each deselected applicant has a disposition reason that indicates specifically why they were not put forward. Disposition reasons should not be the same for every applicant within the same status.
6. All disposition reasons/comments are relevant to the description of the position and stated qualifications.
7. For each interviewed applicant, the disposition comment says “see search committee narrative.”
Alternate Candidates (finalist candidates that have been discussed by the department, and a departmental vote has been taken to propose them for hire if the first proposed candidate declines/withdraws)
8. For any alternate candidates, the disposition comment says “see search committee narrative.”
9. If there are multiple alternate candidates, they must be ranked, and their ranking made clear in the search narrative.
Proposed Candidates
10. The disposition comment for each proposed candidate says "see search committee narrative."
Interview materials
11. Documentation of the selection process as stated in the selection plan is uploaded. Some examples of what may be included:
- Completed evaluation templates used in each round of review
- Summary of overall graduate student input provided to the committee
- Information from questionnaires used to solicit input from faculty and graduate students
Note: Do not upload handwritten notes from interviews to AP Recruit. These are considered drafts and are not part of the official record.
Search committee narrative
12. A search committee narrative is uploaded to the Letters and memos section that includes all the information listed in the search committee narrative section of the search guide (within the Documentation section).