Short list reports must be submitted and approved prior to inviting candidates to campus for interviews. Verify that all of the following items are complete before submitting for central campus review. For detailed information on academic recruitment policies, refer to the Senate Search Guide.
Applicant Statuses
1. Shortlisted candidates have the status ‘Recommend for interview.’
2. If preliminary interviews (i.e., "zoom interviews") were conducted, longlisted candidates who are not proposed for the short list have the status "Preliminary interview completed."
3. Any candidates invited for a preliminary interview who decline (i.e., withdraw) should be marked first as “recommend for preliminary interview” and then “withdrawn."
4. If preliminary interviews were not conducted, longlisted candidates who are not proposed for the short list have the status "Serious consideration."
5. Duplicate applications are marked as "withdrawn"
Applicant Disposition Reasons/Comments
6. Disposition reasons are provided for all deselected applicants
a. Each reason for deselection must be specific to the individual candidate and clearly connected to their evaluation (as evidenced by the uploaded evaluation materials)
b. Do not provide disposition reasons for any candidate who remains under consideration at this time
7. For any longlisted candidate that is not being permanently deselected at this time, please provide a note in their disposition comment explaining this.
8. For all individuals who did not meet the basic qualifications, the disposition reasons/comments indicate what basic qualification they do not possess.
9. For any duplicate applications, “duplicate application” is included in the disposition comment.
Documentation
10. All evaluation materials that correspond to pre-campus visit review stages, as described in the approved search plan, are uploaded to the documentation section, including:
- All evaluation/rating forms/scales
- All spreadsheets of committee scores or assessments
- All standardized questions used for soft interviews
- All soft interview summaries
11. A memo is uploaded to the Documentation section stating all conflicts of interest that were identified and how they were handled, according to the conflicts of interest policy.