Verify that all of the following items are complete before submitting for central campus review. For detailed information on academic recruitment policies, refer to the Senate Search Guide
Details
General Information
1. The recruitment name is in the correct format: “Job Title – Search area if applicable – Department/school/college”
Example: “Assistant Professor – Biochemistry – Molecular & Cell Biology”
Dates
2. The initial review date and the final date are the same, and at least 30 days from the open date (unless a special request has been approved by OFEW).
Position
Salary Range
3. The following paragraph is included in the salary range field and the upper bound is $24K higher than the corresponding salary range in the 2025-26 salary scales:
The current salary range for this position is $[Insert]–$[Insert] (9-month academic year salary), however, off-scale salary and other components of pay, which would yield compensation that is higher than this range, are offered to meet competitive conditions.
Description
Position description
Note: Carefully review the description text; changes cannot be made after the recruitment is published.
4. The position description only includes information about the position and department, including:
a. a narrative description of the research area for the position
b. language that highlights the department/unit’s stated mission and commitments to a thriving department/unit and additional information about the variety of opportunities for faculty.
c. family responsive language and a link to the new faculty page, for example:
"The department is committed to addressing the family needs of faculty, including dual career couples and single parents. We are also interested in candidates who have had non-traditional career paths or who have taken time off for family reasons, or who have achieved excellence in careers outside academia. For information about potential relocation to Berkeley, or career needs of accompanying partners and spouses, please visit: http://ofew.berkeley.edu/new-faculty"
5. The position description does not include any information that has a designated field in AP Recruit including:
a. Qualifications
b. Document requirements
c. Apply link
d. Help contact email address
e. Deadline date
f. Information about the "Authorization of Information Release" form (note: this is automatically included in the "About UC Berkeley" section of all advertisements)
Requirements
6. None of the documents compel applicants to discuss their contributions to diversity, equity, inclusion, and belonging in research, teaching, and service (please note that committees can provide guidance to candidates about how to speak, if they wish, to their contributions to diversity, equity, inclusion, and belonging in research, teaching, and service).
7. A required document is added with the following information. Copy and paste the exact text below into the following fields.
Name:
Authorization to Release Information Form
Description:
A reference check will be completed only if you are selected as the candidate to whom the hiring unit would like to extend a formal offer. Download, complete, sign, and upload the [Authorization to Release Information form](https://apo.berkeley.edu/sites/default/files/authorization_release_of_in...).
Qualifications
Basic & Additional qualifications
8. The qualifications are objective.
9. If a specific degree is a requirement, the qualification language includes “or equivalent international degree” (e.g., “PhD or equivalent international degree”).
10. Fields/disciplines are not included. This applies to degrees (Master of Science degree), programs (PhD in History), and work experience (research experience in a biology lab).
11. Assistant Professor searches in a field where postdoctoral experience is not a standard prerequisite may not state a date by which the PhD must be held (e.g., PhD or equivalent international degree must be held by start date; PhD or equivalent international degree must be obtained within one year of start date). For these positions we strongly recommend using the following language for the basic qualifications: "PhD (or equivalent international degree), or enrolled in PhD or equivalent international degree-granting program at the time of application."
Preferred qualifications
12. Any information related to preferred candidate experience/skills (e.g., “the department seeks candidates who…”) should be listed in the preferred qualifications, not the description.
13. The preferred qualifications are specified in relation to research, teaching, or service, and clearly defined.
Demographics
Equity advisors
14. The current Equity Advisor is listed.
Equity advisor role
15. A sentence confirming that the standard expectations for the role of equity advisors in senate faculty recruitments will be followed is included.
16. Only additional activities or responsibilities, as relevant to the role within the department or specific to this search, are described.
Advertisements
Planned search & recruitment efforts
17. All outreach that will be conducted for the recruitment to achieve a broad and inclusive pool, including personal outreach, is described.
18. Outreach efforts individual identity-based characteristics cannot be the basis upon which prospective candidates are contacted.
Applicant search sources
19. All locations where the committee intends to publish, post, or distribute the advertisement for this recruitment are added.
Selection process
Please direct the search committee to use the information in the ‘Selection Criteria and Planned Evaluation Process’ section of the search guide.
Selection criteria
20. Detailed evaluation and selection criteria that can be consistently applied to all candidates are described.
21. Contributions to diversity, equity, inclusion, and belonging are not standalone selection criteria.
Selection plan
22. A detailed description of the selection and evaluation plan that will be used to evaluate applicants and select the proposed candidate, including a description of the search committee’s plan for each of the following:
a. Initial review of candidates - for example, the first review, or series of reviews, to select the long list - including detailed description of scoring/evaluation processes, use of rubrics, etc.
b. Long list to select the medium list of candidates for “soft interviews” (if applicable), including soft interview questions, if conducting
c. Long or medium list to select the short list, including seeking input from department faculty, if applicable
d. Campus visits, including presentations/job talks, interviews, meetings to be held, role of equity advisor, etc.
e. Seeking feedback and input from department community following campus visits (e.g., faculty, graduate students, postdocs, staff)
f. Role of graduate students, for example, as members of the search committee, in getting feedback on short list candidates, etc.
g. Conflicts of interest - a sentence confirming that the campus conflicts of interest guidelines will be followed.
h. Selecting the finalist - committee deliberations, search outcomes, voting procedures
23. Applicants will not be compelled to write or speak about contributions to diversity, equity, inclusion, and belonging at any point in the search process (please note that committees can provide guidance to candidates about how to speak, if they wish, to their contributions to diversity, equity, inclusion, and belonging in research, teaching, and service at relevant stages of the search process).
Committee
24. No one is assigned the “Faculty Editor” nor "Add'l (Staff) Editor" roles (unless a special request has been approved by OFEW).
Documentation
Documents
25. All evaluation rubrics/rating scales/scoring sheets that will be used to evaluate applicants are uploaded.
26. If preliminary/zoom/medium list interviews will be conducted, the interview questions are uploaded.
a. None of the interview questions compel applicants to discuss their contributions to promoting diversity, equity, inclusion, and belonging in research, teaching, and service (please note that committees can provide guidance to candidates about how to speak, if they wish, to their contributions to diversity, equity, inclusion, and belonging in research, teaching, and service).