Your first week as a Senate faculty member

• You may receive your new EID at your onboarding (hiring) appointment but more likely, in a Welcome email from Berkeley Regional Services HR/Onboarding Teams. 
• You will need your new Berkeley Employee ID number (EID) for many of the actions below.

• To create your CalNet ID, visit: https://bpr.calnet.berkeley.edu/account-manager/claimAccount/start?identifierType=ucPath(link is external)
  • Enter your employee or affiliate ID in the box and click on the “Set Up My Account” button.
  • An email will be sent to the email address you provided at your onboarding session with instructions on how to proceed

• CalNet 2-Step Verification. All employees, affiliates, and students are required to use 2-step verification to ensure you are the only person that can access your CalNet Account.

  • For full details about enrolling and using this important security feature, visit https://calnetweb.berkeley.edu/calnet-2-step(link is external).

Need help?

• CalNet Support: calnet@berkeley.edu(link sends e-mail)
• 2-Step Help Desk: calnet2-stephelp@berkeley.edu(link sends e-mail)

You are eligible for a variety of technology services at UC Berkeley. The bConnected website(link is external) features collaboration services such as the google suite of email, calendar, Drive, etc. Also make sure to review the One IT Service Catalog for additional services.(link is external)

• Email. After you create your CalNet ID, your campus email (bMail) will be set up for you using your CalNet ID followed by @berkeley.edu, which will become your new Berkeley email. 

  • To check your email, go to: http://bmail.berkeley.edu/ (link is external)and login using your CalNet ID.

  • You must use your Berkeley email account for all university-related business, in order to reduce risk and protect sensitive information. To learn more, visit this IT website: https://technology.berkeley.edu/berkeley-employee-use-email(link is external)

• Calendar. To review your calendar (bCal), go to: http://bcal.berkeley.edu/(link is external) and login using your CalNet ID.
  • Many campus events and meetings are scheduled using bCal. Even if you also keep a private calendar, it is highly recommended to schedule work-related activities using bCal.

• bDrive and Box. bDrive is the Berkeley brand for Google Drive, which is available to anyone with a bConnected Google account. You also have access to Box.

• Voicemail. To learn more about Berkeley’s voicemail and messaging services, go to: https://technology.berkeley.edu/voice(link is external)

Need help?

• For questions related to setting up email accounts, signing into computers, etc., open a ticket: https://berkeley.service-now.com/ess/create_incident(link is external), contact IT Client Services at itcsshelp@berkeley.edu(link sends e-mail), or call (510) 664-9000, option 1

Here's how to update the (online) Campus Directory to ensure people can find you in the online directory.

• Visit the (CalNet) Directory website: https://www.berkeley.edu/directory(link is external) and choose “Update your Listing” (it’s the blue box on the right).

• Click on “Authenticate” to enter your CalNet ID/Passphrase.

• Edit your Person Information and/or your Address Information. At a minimum, this should include your name and title, your email, and your home department. Note: Do not use hyphens (-) anywhere in your profile.

The Cal 1 Card is the official campus ID for all employees with Faculty, Staff, Postdoc, or Academic appointments. The card allows employees access to various standard and optional campus services and benefits. Always remember to carry your Cal 1 Card. To obtain a Cal 1 Card, use your CalNet ID and passphrase to: 

• Upload your photo to the Cal 1 Card Office at: https://cal1card.berkeley.edu/c1cphoto(link is external) (must be done well in advance of your on-campus appointment at which you pick up your card). If you are unable to upload a compliant photo online, you will be required to have your photo taken at the Cal 1 Card Office.
• Schedule a flex appointment with the Cal 1 Card Office here:  http://bit.ly/c1cflexappointment(link is external) or, join the virtual kiosk line here: https://bit.ly/c1cvirtualkiosk(link is external)
• Bring a government-issued photo ID (e.g., Drivers License or Passport) to pick up your card at your appointment.

Need help?

• Check out the Get a Cal 1 Card webpage(link is external) and this short video(link is external) on how to use Cal 1 Cards at card-reader machines that may be required to enter some campus buildings.
• Website: https://cal1card.berkeley.edu/get-a-cal-1-card/(link is external)
• E-mail: cal1card@berkeley.edu(link sends e-mail)
• Phone: (510) 643-6839

UCPath is an HR, Payroll, and Benefits system for all University of California employees. Access the online UCPath portal at: http://ucpath.universityofcalifornia.edu(link is external) to:

• View your Employee ID (located in the upper left corner of the home page).

• Complete the personal information that asks about race/ethnicity, disability, veteran's status, sexual orientation and gender identity. (This information is critical for the campus to meet its aggregate affirmative action reporting obligations.)

• Navigate to: Employee Actions > Personal Information > Personal Information Summary and
  • Update your home address and/or phone number.
  • Set up your Emergency Contact details.

• Navigate to: Employee Actions > Income and Taxes to:

  • View your Earnings Statement(s)
  • Update your W-4 tax withholding elections. If you don't change your elections, the system will default you to "single" and "0").
  • Enroll to receive your W-2 online

Need help?

• Phone the UCPath Center M-F // 8AM - 6PM (PT) (855) 982-7284
• Go to Berkeley’s UCPath website at: https://ucpath.berkeley.edu/employees-managers/employee-resources(link is external)
• Check out the tutorials available on how to navigate UCPath Self Service options at: https://ucpath.berkeley.edu/ucpath-online-employee-self-service-and-manager-self-service(link is external)

Signing up for Direct Deposit (up to 3 accounts total) means you will get your pay quicker via electronic deposit, versus having a check mailed to your home address (direct deposit can take up to 31 days to activate). Your first paycheck is likely to be a paper paycheck. To sign up:

• Logon to UCPath Employee Online Portal at: http://ucpath.universityofcalifornia.edu/(link is external)

• Navigate to: Employee Actions > Income and Taxes >Direct Deposit

Need help?

• Phone the UCPath Center M-F // 8AM - 6PM (PT) (855) 982-7284

• You may receive your new EID at your onboarding (hiring) appointment but more likely, in a Welcome Email from Berkeley Regional Services HR/Onboarding Teams. 

• You will need your new Berkeley Employee ID number (EID) for many of the actions below.

• CalTime is UC Berkeley’s electronic timekeeping system and can be accessed at: https://caltime.berkeley.edu/home(link is external). Faculty do not report hours worked via CalTime; however, staff and students whom you supervise will likely use this system.

• CalTime Training Tutorials for employees and supervisors/delegates are available online at: http://caltime.berkeley.edu/training(link is external).

• Learn how to add automatic CalTime approval reminders to your calendar (bCal)(link is external) and use this supervisor timecard review and approval quick reference guide(link is external)

• Wi-Fi connectivity (link is external)is generally available throughout most buildings on campus as well as in UC Berkeley-affiliated buildings located off-campus. For the best connection, eduroam is the primary Wi-Fi service for access to the campus network. It provides access to all students, faculty, and staff. To get connected, use the steps outlined in this Berkeley IT (Knowledge Based) article(link is external). 

• IT Client Services, a department within the Berkeley Information Technology(link is external) (bIT) division, provides support to faculty, staff, and student employees when they need help with University-owned computers and devices. The easiest way to get help is to Report a Problem(link is external) by opening an online service ticket, or calling them directly at: 510-664-9000 x1. The Device Services, Support, and Troubleshooting(link is external) web pages contain more details about the support they provide and troubleshooting options. 

The Berkeley International Office(link is external) is the best place to start for information regarding visas, green cards, and other immigration questions. 

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy(link is external), or any subsequent updated policies. Under the policy in effect as of Spring 2023, you are required to:

• Provide proof of vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. Using your CalNet ID, you must upload your COVID-19 vaccination card to the eTang portal(link is external) (or obtain an exemption(link is external))
• Complete EHS 207 UCB Guidelines on Protecting Workers from COVID-19(link is external) (Rev. 5/10/22) training.