Certain categories of non-senate positions are exempt from open recruitment. They do not require search waivers; however, all other policies associated with a specific academic title apply to such exempt positions. An exemption is continuous in duration until one or more qualifying conditions are changed.
Non-Salaried (0% time) and Without Salary (WOS) Appointments: This exemption applies to appointees who are unpaid employees. The appointees in this category may have a UC Berkeley employee ID number but will not receive salary from the University. If an appointee is to receive salary from Berkeley subsequent to the initial non-salaried or without salary appointment, an open search or an approved search waiver is required.
Non-salaried (0% time) and without salary (WOS) titles covered by this exemption are:
- Volunteer Clinical Faculty
- WOS non-senate faculty (e.g., HS Clinical, Adjunct) who do not receive pay from an institution affiliated with UC (See ‘Multiple Affiliated Employers’ above), excluding IX Unit titles.
- WOS non-faculty academics (e.g., Professional Research Series)
- Research Associate (WOS)
- Clinical Associate (WOS)
- Research Fellow (WOS)
- Visiting Titles (WOS)
- Emeritus – including academic appointees who are conferred emeritus status as the result of an academic review (Do not enter these titles into AP Recruit)
True Visitor: A visiting appointee, such as a visiting professor, who is a "true visitor," (i.e., is on leave from an academic or research position at another educational institution, research institution, or industry) and is visiting the campus for research activity and/or to teach a course in his/her area of expertise when appointed to a visiting faculty position is exempt from open search requirements.
Recall Appointments for Retired Academics: The University of California may recall to active service, for a part-time term appointment, academic appointees who have retired from the University. This exemption acknowledges that these appointees would have previously undergone a search or been approved on a search waiver for their pre- retirement appointment.
Concurrent WOS Appointment: A concurrent without salary academic appointment may be made for an appointee who is employed by the University in a staff, senior management group (SMG), or non-faculty academic title and who is asked to participate in occasional teaching activities that are directly related to the individual’s research or primary job. This exemption acknowledges that the primary paid appointment must have met the requirements for a search or search waiver under the appropriate personnel policy.
Faculty Administrator Titles at Less Than 100% and Interim / Acting Positions: A faculty member who is appointed to assume administrative responsibility in addition to, or in partial replacement of, his or her faculty responsibilities is considered a Faculty Administrator. Faculty Administrators are normally compensated with stipends and/or additional summer compensation, when appropriate. This exemption acknowledges that the underlying faculty appointment required an open search or approved search waiver and that the administrative responsibilities do not constitute a new position.
Lecturer in Summer Session: Faculty holding appointments in the associated department during the previous or following academic year and campus graduate students are exempt from recruitment requirements for assignment to Summer Session instruction. Individuals who do not hold a faculty appointment or graduate student status are subject to open search or waiver requirements.
Internal Hires (Change in Series): Note that this exemption does not preclude an open search for appointment to any academic series when required by University or campus policy. Rather, it acknowledges that an exemption may be applied when the change in series is intended to recognize growth and development in professional skills, knowledge, and responsibility of the appointee. All initial appointments in the senate series require an open search or a search waiver per the criteria above.
From |
To |
Exemption Allowed? |
|
Senate Faculty |
Non-Senate Faculty or Non-Faculty academic |
Yes |
|
Senate Faculty |
Senate Faculty (For Lecturers with Security of Employment, see below.) |
Yes – Ladder to In Residence or Clinical X No - open search or approved search waiver required for change from In Residence or Clinical X to Ladder |
| Non-Senate Faculty e.g., Adjunct, Health Sciences Clinical |
Senate Faculty (For Lecturers with Security of Employment, see below.) |
No – open search or approved search waiver required |
| Non-Senate Faculty e.g., Adjunct, Health Sciences Clinical |
Non-Senate Faculty e.g., Adjunct, Health Sciences Clinical |
Yes – excluding IX Unit titles. See “PI/Co- PI/Leadership Status” criterion for a special circumstance |
| Non-Faculty academic e.g., Specialist, Professional Research Series, Project Scientists, Academic Coordinators |
Non-Faculty academic e.g., Specialist, Professional Research Series, Project Scientists, Academic Coordinators |
Yes – if appointment is within the same unit/lab or equivalent |
| Non-Faculty academic e.g., Specialist, Professional Research Series, Project Scientists, Academic Coordinators |
Faculty (any series) (For Lecturers with Security of Employment, see below.) |
No – open search or approved search waiver required |
| Lecturer with Security of Employment series | Senate Ladder-rank Faculty | No – open search or approved search waiver required |
| Senate Ladder-rank Faculty | Lecturer with Security of Employment series | Yes – provided that a national search was conducted for the initial senate series, or a search waiver was approved for a target of excellence or spousal/partner hire or PPFP hire. |
| Equivalent titles - APM 115 (e.g., Astronomer Series, Agronomist Series) with no underlying Senate Ladderrank Faculty title |
Senate Ladder-rank Faculty | No – open search or approved search waiver required |